Managing Customer Services
Managing Customer Services, Information Services
Learning Technologies – Libraries – Events – Customer Services – Information Technology
Thursday 17 March 2016
Moved blogs
I've moved my Managing Customer Services blog and my eLearning, technologies and events blog to
Managing Customer Services
Managing Customer Services
Monday 1 February 2016
Monday - no meetings...
A Monday and no meetings so a chance to catch up on tasks
1. Social media - quick check of twitter feed and Facebook page. I do have alerts for them set up so shouldn't miss anything but I don't post to them over weekends. Added some quick posts and checked for anything interesting. Scheduled some posts about the power hour sessions that are coming up this week (Information Services training sessions).
2. Sent emails to various people in my team to suggest some training opportunities that are available and signed up for a couple of sessions myself
3. Checked up on the IT Helpdesk temp that we have working for us at the moment - had a chat with him to make sure he is ok with everything and knows who to ask if he needs support. Chased up a few outstanding requests. Sorted forms.
4. Authorised holidays and checked the HR system for sickness and absence records
5. Emails...
6. Wrote up the notes from the Service Improvement Group meeting that I chaired last week. Had a think about how we are going to tackle the next stage of the changes that need to be implemented. Circulated notes, actions and suggested next steps. Need to put a date through for a meeting.
7. Talked to the Information Assistants about the tasks and activities they are up to and the tasks that I would like them to do. Asked them about shelving and how we are keeping a record of work flow.
8. Confirmed details of a visit to Uni of Edinburgh library for some of the Library Assistants
9. Wrote up some PDRs from last week with review statements and confirmed objectives for forward job plans
10. Liaised with Subject Librarian and Resource Manager about a user enquiry that was taking up lots of resource and time
11. Helped on the Library IT Helpdesk as there was a queue as I was passing - mainly password issues and also staff wanting to change email set-up on mobile devices due to change to O365
12. Emails...
13. Talked to evening staff as they began their evening shift as Evening librarian not here and updated them on things that have happened during the day
The good thing about days when I don't have meetings is that I can make a bit of time to talk to staff and just generally be about the place to see what's happening. It works well for me on a Monday as it gives me a chance to sort problems out at the beginning of the week and set tasks and get feedback.
1. Social media - quick check of twitter feed and Facebook page. I do have alerts for them set up so shouldn't miss anything but I don't post to them over weekends. Added some quick posts and checked for anything interesting. Scheduled some posts about the power hour sessions that are coming up this week (Information Services training sessions).
2. Sent emails to various people in my team to suggest some training opportunities that are available and signed up for a couple of sessions myself
3. Checked up on the IT Helpdesk temp that we have working for us at the moment - had a chat with him to make sure he is ok with everything and knows who to ask if he needs support. Chased up a few outstanding requests. Sorted forms.
4. Authorised holidays and checked the HR system for sickness and absence records
5. Emails...
6. Wrote up the notes from the Service Improvement Group meeting that I chaired last week. Had a think about how we are going to tackle the next stage of the changes that need to be implemented. Circulated notes, actions and suggested next steps. Need to put a date through for a meeting.
7. Talked to the Information Assistants about the tasks and activities they are up to and the tasks that I would like them to do. Asked them about shelving and how we are keeping a record of work flow.
8. Confirmed details of a visit to Uni of Edinburgh library for some of the Library Assistants
9. Wrote up some PDRs from last week with review statements and confirmed objectives for forward job plans
10. Liaised with Subject Librarian and Resource Manager about a user enquiry that was taking up lots of resource and time
11. Helped on the Library IT Helpdesk as there was a queue as I was passing - mainly password issues and also staff wanting to change email set-up on mobile devices due to change to O365
12. Emails...
13. Talked to evening staff as they began their evening shift as Evening librarian not here and updated them on things that have happened during the day
The good thing about days when I don't have meetings is that I can make a bit of time to talk to staff and just generally be about the place to see what's happening. It works well for me on a Monday as it gives me a chance to sort problems out at the beginning of the week and set tasks and get feedback.
Wednesday 27 January 2016
Time and space - LMP, enquiries, documentation, PDRs and other projects
We're already into the 3rd week of semester (4th week back in the new year) which means that tasks and activities are already being packed into the available time and space.
We're now into the second phase of our Library Management Platform project which is implementation. The procurement framework was created successfully and we now have a supplier. The kick-off meeting for the project board was Thursday and we are now looking at the project timeline to identify key dates and training opportunities. It is the typical mixture of thinking that this is really exciting / interesting and on the other hand wondering how we are ever going to get everything done before August.
Students have been getting settled in again and usage of the library is steadily increasing. This time of year is quite good for Universities like ours that have exams at end of December as you have a relatively calm period in January. The footfall into the library has been steady and increasing and there is a different feel to the beginning of semester than in September. Less frenetic and more focused. A little busier than last year on individual days with highs of 1850+ daily footfall but less busy for the month as a whole. 24/7 opening is now run of the mill for semester time and has gone without any hitches so far.
Enquiries have been within the usual categories with the most usual being password changes, WiFi/eduroam, catalogue searches, room bookings, inter-library loans, software, printers and email.
We've been working on our help guides and documentation to simplify the formats of any printed materials and to make sure the content matches the information in online guides and the website.
This is to make it easier for students to get help from anyone at the Service Desk and improve consistency.
Performance Reviews have started and are being greeted with a mixture of enthusiasm and inevitability but are important and are an opportunity to put forward views and ideas. They usually go quite well actually and I've started planning visits and training based on suggestions.
Other projects that are starting up include the stock reconfiguration project and the customer services team are involved in the weeding and sorting of items. We're reviewing the changes we made to the 3hr loan collection during the summer when we rationalised the collection and made it accessible by self-service. We need to look at how effective this has been and whether it has improved the service which I think it has.
We have had a chance to look at some of the study spaces and tables and even got an extra study booth which is popular. There is more demand for group space at the moment which is a change from December when it is individual, quiet space that is at a premium.
Nearly the end of January and after some very rainy weather I'm hoping for an improved outlook. It brightened up for about 15 minutes today which is just enough time for a quick walk round the library and garden.
We're now into the second phase of our Library Management Platform project which is implementation. The procurement framework was created successfully and we now have a supplier. The kick-off meeting for the project board was Thursday and we are now looking at the project timeline to identify key dates and training opportunities. It is the typical mixture of thinking that this is really exciting / interesting and on the other hand wondering how we are ever going to get everything done before August.
Students have been getting settled in again and usage of the library is steadily increasing. This time of year is quite good for Universities like ours that have exams at end of December as you have a relatively calm period in January. The footfall into the library has been steady and increasing and there is a different feel to the beginning of semester than in September. Less frenetic and more focused. A little busier than last year on individual days with highs of 1850+ daily footfall but less busy for the month as a whole. 24/7 opening is now run of the mill for semester time and has gone without any hitches so far.
Enquiries have been within the usual categories with the most usual being password changes, WiFi/eduroam, catalogue searches, room bookings, inter-library loans, software, printers and email.
We've been working on our help guides and documentation to simplify the formats of any printed materials and to make sure the content matches the information in online guides and the website.
This is to make it easier for students to get help from anyone at the Service Desk and improve consistency.
Performance Reviews have started and are being greeted with a mixture of enthusiasm and inevitability but are important and are an opportunity to put forward views and ideas. They usually go quite well actually and I've started planning visits and training based on suggestions.
Other projects that are starting up include the stock reconfiguration project and the customer services team are involved in the weeding and sorting of items. We're reviewing the changes we made to the 3hr loan collection during the summer when we rationalised the collection and made it accessible by self-service. We need to look at how effective this has been and whether it has improved the service which I think it has.
We have had a chance to look at some of the study spaces and tables and even got an extra study booth which is popular. There is more demand for group space at the moment which is a change from December when it is individual, quiet space that is at a premium.
Nearly the end of January and after some very rainy weather I'm hoping for an improved outlook. It brightened up for about 15 minutes today which is just enough time for a quick walk round the library and garden.
Tuesday 5 January 2016
New Year - back to work
First day back at work in the new year 2016 - not quite first day of semester as that doesn't officially start until next Monday. A new year resolution to write a blog post here everyday even if it is very brief otherwise it is difficult and time consuming to remember what has been happening.
It's good to have a few days before the students come back in order to regroup and try and plan for the next few weeks. The library is open 9-5 this week and then next week 24/7 all the way through until the end of May.
Today, in no particular order, I sorted out the staffing for the IT Helpdesk as we had one person off sick and checked on the working hours of the Information Assistants for this week. They work evenings and weekends sometimes but have to fit in with when the library is open this week. One of our IT specialists is going to be helping out with User Services/Desktop Support for a few weeks so we need some temporary cover and have some people coming in tomorrow for an informal interview. I put together some questions to ask them and a skills/scenario test. Then checked the rota for other Service Desk staff in the library and delegated some tasks that needed doing which were mainly collating some stats from last semester and summarising usage of the space during exam time.
We are getting a new study booth tomorrow so, with a couple of others, I moved some study tables around to make space and we moved some of the catalogue/OPAC PCs to a more accessible spot.
More staffing issues which I emailed HR about and confirmed arrangements for next week when evening and weekend staff start back again.
Then the usual emails and some planning of workflows and events for the next few weeks - hopefully will be able to get more people interested in doing things and going places. Caught up with team members about what they've been doing and progress on tasks including the monitoring of the short loan collection over the last semester since we changed it in September to make it open access and self service.
All in all a relatively straightforward day and good to finish on time at 5pm. Tomorrow's another day.
It's good to have a few days before the students come back in order to regroup and try and plan for the next few weeks. The library is open 9-5 this week and then next week 24/7 all the way through until the end of May.
Today, in no particular order, I sorted out the staffing for the IT Helpdesk as we had one person off sick and checked on the working hours of the Information Assistants for this week. They work evenings and weekends sometimes but have to fit in with when the library is open this week. One of our IT specialists is going to be helping out with User Services/Desktop Support for a few weeks so we need some temporary cover and have some people coming in tomorrow for an informal interview. I put together some questions to ask them and a skills/scenario test. Then checked the rota for other Service Desk staff in the library and delegated some tasks that needed doing which were mainly collating some stats from last semester and summarising usage of the space during exam time.
We are getting a new study booth tomorrow so, with a couple of others, I moved some study tables around to make space and we moved some of the catalogue/OPAC PCs to a more accessible spot.
More staffing issues which I emailed HR about and confirmed arrangements for next week when evening and weekend staff start back again.
Then the usual emails and some planning of workflows and events for the next few weeks - hopefully will be able to get more people interested in doing things and going places. Caught up with team members about what they've been doing and progress on tasks including the monitoring of the short loan collection over the last semester since we changed it in September to make it open access and self service.
All in all a relatively straightforward day and good to finish on time at 5pm. Tomorrow's another day.
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